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Closes and Reports

 

Closes and Reports

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Closings: The year-end process consists of three divisional closings beginning with the September month-end close on September 28th and ending with the final close on October 19th.  Outlined below are the details for each close. Included in the details are  the dates and times for each closing process, the reports generated from each close and any key items included in the specific close.

Reports: All reports will be run and distributed electronically through the Docs-on-Line. Reports can be found in Admin month-end Reports.  If you require assistance in accessing or printing any reports during year end, please contact Karla Waltman.


CLOSE #1 | CLOSE #2 | CLOSE #3 | FINAL

 

CLOSE #1 (9/28/18)

Date and Time: 5:00 p.m. Friday, 9/28 - 9:00 a.m. Monday, 10/01

Key Items:

  • Chargebacks through 9/30 posted
  • SPER, HFP, & VA encumbrance posted
  • Invoices and vouchers processed and paid
  • Travel, Auto Recurring accruals posted
  • COA Frozen - No key WRAPs until 11/1
     

Reports:

  • Payroll and CSC encumbrance for pay period 21
  • SR19 with detail from 9/1 - 9/30
  • Budget (4-budget version) summary by account key as of 9/30
  • Division level summary as of 9/30
  • MDC by Division as of 9/30

 ___________________________________________________________________________________________________________________________________________

CLOSE #2 (10/5/18)

Date and Time: 5:00 p.m. Friday, 10/5 - 9:00 a.m. Monday, 10/8

Key Items:

  • Subcontract, P-Card, other accruals posted
  • SPER, HFP, and VA adjustments


Reports:

  • SR19 with detail from 9/1 - 9/30
  • Budget (4-budget version) summary by account key as of 9/30
  • Division level summary as of 9/30
  • MDC by Division as of 9/30

CLOSE #3 (10/10/18)

Date and Time: 5:00 p.m. Wednesday, 10/10 - 9:00 a.m. Thursday, 10/11

Key Items:

  • Subcontract, UPC, other accrual adjustments posted
  • SPER, HFP, and VA adjustments
  • 50% Payroll accrual posted


Reports:

  • SR19 with detail from 9/1 - 9/30
  • Budget (4-budget version) summary by account key as of 9/30
  • Division level summary as of 9/30
  • MDC by Division as of 9/30


DIVISION - FINAL CLOSE #4 (10/16/18)

Date and Time: 5:00 p.m. Tuesday, 10/16 - 9:00 a.m. Wednesday, 10/17

Key Items:

  • Final BT and JE adjustments initiated by Administrators
  • Final adjustments to accruals
  • Final adjustments to SPER's, Hold for Processing PR's, and Visitor Authorizations
  • Final Cash Receipts posted
  • Final accounts receivable requests processed and posted
  • September Depreciation Posted

Reports:

  • SR19 with detail from 9/1 - 9/30
  • Budget (4-budget version) summary by account key as of 9/30
  • Division level summary as of 9/30
  • MDC by Division as of 9/30

FINAL YEAR END PROCESSING (10/19/17)

Date and Time: 5:00 p.m. Friday, 10/19 - 10:00 a.m. - Monday, 10/22

Key Items:

  • Balance sheet only adjustments initiated by Finance
  • Final payroll accrual adjustments for PP21 only
  • Final year end adjusted rates applied


Reports:

  • SR19 with detail from 9/1 - 9/30
  • Budget (4-budget version) summary by account key as of 9/30
  • Division level summary as of 9/30
  • All other month end reports as of 9/30

 

 



Last updated by jalipit on December 12, 2018 - 11:59am.
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